Corporate events are a great way to unite employees and strengthen team spirit. However, planning these events can be pretty challenging, especially when it comes to deciding on the type of alcohol to serve.
We will discuss some important factors when planning for alcohol at your next corporate event. We will also provide tips on ensuring responsible and safe alcohol consumption among your employees.
Benefits of Using an Event Alcohol Calculator
When planning the alcohol for your corporate event, one of the best tools you can use is an event alcohol calculator. This tool helps you determine precisely how much alcohol to purchase based on your guest list, event duration, and drink preferences. Let’s explore the key benefits of using an event alcohol calculator to simplify your planning process and ensure your event runs smoothly.
Accurate Alcohol Estimates
An event alcohol calculator helps determine the correct alcohol quantity based on guest count, preferences, and event duration. For example, whether you’re serving white wine, mixed drinks, or soft drinks, the calculator helps determine the quantities needed. It ensures you have the right bottles or mixers, preventing waste or shortages.
Promotes Responsible Drinking
An event alcohol calculator ensures responsible drinking at open bars or weddings by estimating servings per guest for safety. This allows you to avoid over-serving while keeping your guests safe, no matter their alcohol preferences.
Cost Efficiency
By considering guest preferences and the types of alcohol you’re serving, such as mixed drinks or wine, the calculator helps you purchase only the necessary quantities. This ensures you stay within your budget and do not overbuy bottles of wine or soft drinks that guests won’t consume.
Simplifies Logistics
When planning an open bar or a wedding alcohol service, the calculator makes logistics easier by providing a precise breakdown of your alcohol needs. This helps you plan for adequate storage, delivery, and set-up, ensuring your alcohol inventory is ready for your guests and your event runs smoothly.
Best Practices for Choosing Alcohol
When choosing the type of alcohol to serve at your corporate event, you should keep a few best practices in mind. These will ensure that your employees have a good time and promote responsible and safe consumption.
Plan Well in Advance
When organizing a corporate event, whether for your staff or a client, it is crucial to have a comprehensive plan. From start to finish, meticulous planning ensures a seamless and successful event. This entails making reservations for a restaurant or event space and engaging a reliable alcohol service.
Additionally, it is advisable to arrange for adequate transportation to ensure the safety of your guests during their commute to and from the event.
Set an End Time for Your Event
Having a set end time for your corporate event is crucial, especially when it comes to alcohol drinking. This helps prevent attendees from overindulging and promotes responsible consumption. It also allows you to plan for any necessary transportation arrangements.
Get a Personalized Bar Setup for Your Company Event
Consider setting up a personalized bar like SmartBar Products for your company event. It is a great way to showcase your brand and impress guests while providing an enjoyable atmosphere. You can customize your portable bar with logos, solid colors, images, brand elements, and matching decor elements representing your company. Some other ideas for its use are to create signature cocktails and drinks that fit the theme of your event. It’s fun to incorporate company branding for a supreme sensory marketing experience!
Provide Alcohol-Free Drinks
Inclusivity is essential when planning corporate events. Make sure to add different mocktails to the shopping list to provide various non-alcoholic beverage options. This ensures everyone can enjoy the gathering regardless of their preferences or restrictions.
Limit the Amount of Drinks
It is advisable to limit the number of alcoholic beverages served. A general guideline is to plan for one drink per guest per hour to maintain a safe and enjoyable atmosphere. This approach promotes responsible drinking and prevents overconsumption.
For 100 guests, serving white wine for 4 hours:
100 guests x 4 hours = 400 drinks. With 5 glasses per bottle, you’ll need 80 bottles of white wine.
For 150 guests, serving 60% white wine and 40% mixed drinks for 5 hours:
90 guests x 1.5 drinks x 5 hours = 675 glasses of wine. You’ll need 135 bottles of wine and 10 bottles of liquor for mixed drinks.
For 30 guests, serving white wine and soft drinks for 3 hours:
30 guests x 1 drink x 3 hours = 90 drinks. You’ll need 18 bottles of wine and 30 soft drinks.
Hire Professional Bartenders
To ensure smooth and efficient service, consider hiring professional bartenders who are experienced in handling corporate events. They will not only provide expert cocktail-making skills but also help monitor alcohol consumption and enforce any established rules or guidelines.
How SmartBar Products Can Help
At SmartBar Products, we understand the importance of seamless event planning and execution. As one of the industry’s most innovative providers of portable full bars, we are committed to creating an exceptional alcohol experience for your guests.
With our high-quality bar equipment and expert support, we ensure that your event is well-planned, responsible, and enjoyable. Trust SmartBar Products for all your alcohol planning needs, and let us help you elevate your corporate event to new heights. Contact us today to explore our services and make your event truly unforgettable.